Hiring Process Checklist

Tools:

Summary:

The purpose of this hiring process checklist is to provide a structured and efficient approach to recruiting and selecting the best candidates for a job. It ensures that all necessary steps are taken to find, evaluate, and onboard new employees effectively, reducing the chances of missteps or oversights during the hiring process. The checklist aims to streamline the hiring process, enhance communication among interviewers, and ensure consistency and fairness in candidate assessment.

Hiring / Interviewing Process Checklist:

1. Have a clear job description:
• Clearly outline the responsibilities, qualifications, and expectations for the role.
2. Determine who will conduct the interviews:
• Decide on the individuals or panel who will be responsible for interviewing candidates.
3. Limit the number of interviewers:
• Ensure candidates meet a maximum of 8 interviewers (4 for more entry-level positions).
4. Train interviewers on effective interviewing:
• Provide training to interviewers to ensure they conduct thorough and effective interviews.
5. Share assessment rubric with interviewers:
• Distribute an assessment rubric and assign specific elements to each interviewer to avoid overlap in evaluations.
6. Hold a kickoff meeting for custom or infrequent roles:
• Align on the role, assessment rubric, and each interviewer's part in the process for unique or rarely filled positions.
7. First round of interviews to narrow the field:
• Conduct an initial round of three interviews to shortlist candidates before involving the entire interview panel in the final round.
8. Conduct a hiring committee or candidate review process:
• Hold a final review or committee meeting to make the selection decision.
9. Check candidate’s references:
• The recruiter and hiring manager should verify the candidate’s references.
10. Make the offer:
• Extend a job offer to the selected candidate, with the hope that they accept.
11. Set start date and send onboarding information:
• Confirm the start date and provide necessary onboarding details to the new hire.

Sources:

Scaling People - Claire Hughes Johnson

Quotes:

“I’ve always been comfortable delegating. I’ve always had a sense that the best way to lead at any level is to surround yourself with people who really can do that job better than you can.” - Dan Weiss, president & CEO, Metropolitan Museum of Art